Volunteer With Fluidity Forum
Do you get fun and satisfaction from contributing to things you’re intrinsically motivated to do, when it directly provides meaningfulness to you and those who are doing it with you? Please contact us to volunteer with this all-volunteer not-for-profit event! If you contact us, we’ll discuss more details, like our communications channels, communication patterns, schedule, and expectations.
Here are most of the tasks that need doing for Fluidity Forum 2024. The more of these roles we fill, the more we spread the work around so that we all have plenty of time to attend sessions and have fascinating conversations.
If you wish to take on a cluster of related tasks, that would make sense. They’re broken out more fine-grained because you might be in a position to do one, but not all, of the tasks in the related cluster.
Rather than removing tasks from this page as they are taken, we are adding their names. Please feel free to suggest yourself for those tasks as well, if you’d like to make it a team effort.
Everything not taken will be done by Matt Arnold.
Transportation
Set up a form for attendees to give us their flights and transportation info; be responsible for answering questions about what is on it
Communicate between driver and attendees about late breaking info and coordination
Drive people to and from Metro Detroit Airport and Fluidity Forum - Simon Jester
Lodging
Make form about sleeping preferences - Feast Of Assumption
Let people know who is sleeping where - Feast Of Assumption
Programming
Arrange sessions into a schedule - Alexis Wu
Give presenters the 5 minute signal at 45 minutes & ask them to end their talk at 50 minutes - Jane Pierce
Ensure Audiovisual is on and off at appropriate times - Jer Staes
Ensure Audiovisual has SD cards with sufficient space - Jer Staes
Inventory - Danny Oh, Gricemic Index, Bree Bartholomew
Tracking where physical stuff is and who is using it
Lost and Found
Set up and pack up air mattresses and privacy screens
Set up and pack out AV and stage dressing
Food
Grocery shopping - Bree Bartholomew
Cooking (we’ll use the kitchen this year & serve in the AirBnB dining room) - Jasmine Ren
Washing dishes, cleaning the kitchen daily before dinner is cooked - Danny Oh, Bree Bartholomew
Serving meals, arranging how, when, where meals are served, figure out how to label various things to indicate which dietary restrictions they comply with - Jane Flowers
Regularly check drink coolers & snack tables and restock them as needed - Jane Flowers
Information - Bruce Webber
Make and post the signage
Get the program books printed. Pick them up at the printer
Make and fill registration bags with badge, program, etc
Distribute badges, program, etc to each attendee
Attendee Response - Phil Goetz
Sort of like what a Ranger does at Burning Man. If an attendee needs help with something, they talk to the Attendee Response Navigator (better name to be determined later). “Where are the walk-in clinics around here?” “Where’s our first-aid kit?” “I’m having an emotional problem and need someone to talk to.” “My fellow attendee looks like they might be having some kind of psychological event.” “Where is lost and found?” Etc. You don’t have to solve the problem. You just need to be a point of contact to Fluidity Forum and have the phone numbers of the other organizers. We don’t want all attendees to feel a universal responsibility for everything that happens to each other, because then it’s diffused among all attendees, so no one knows if they’re stepping on each others’ toes by stepping in. You are the person who knows the response process.